Balance Journal

(Topic Last Updated On: 05/05/2010)

The Balance Journal menu item on the Accounting menu launches the Balance Journal screen, which is used to view a detailed transaction history for each balance type. This screen allows accounting users to easily clarify how a balance was reached by displaying the time and date, amount, resulting balance, and description for each transaction, as well as who entered it.

Field Descriptions

Balance Type

This field allows users to select the type of balance for which to display the balance journal. Available selections include the three available balance types delivered with the system, 'Patient', 'Third-Party' and 'Deposit'. 'Patient' is the most commonly tracked balance type and is selected here by default.

Grid Columns

Entry Date

This column displays date and time each transaction was saved in the system.

Amount

This column displays the dollar amount of each transaction. Credited amounts appear in parentheses.

Balance

This column displays the patient's balance amount following each transaction. Credit balances appear in parentheses.

Description

This column displays the charge type for each transaction.

Void

This column displays whether or not each transaction was voided. Voided and Undo transactions appear with a checkmark in this column.

Entered By

This column displays the 'Employee ID' (User ID) of the user who entered each transaction.

Procedures

How to Change the Balance Type
1.) Click on the drop-down arrow in the 'Balance Type' field to display the 3 available selections. 2.) Select the 'Balance Type' of the transactions to be viewed.

Considerations

All Accounting Transactions Recorded in the System Will Appear on this Screen

The most common use for this screen is for reference when disputes arise regarding a patient's balance. This journal displays all accounting transactions recorded for each patient, including all voided transactions, and thus can be used to determine exactly how a balance amount was reached.